The name of this organization shall be the League of Women Voters of Lancaster County hereinafter referred to in these bylaws as LWVLC. This local League is an integral part of the League of Women Voters of the United States (LWVUS) and the League of Women Voters of Pennsylvania (LWVPA).
Purposes and Policy
Section 1. Purposes - The LWVLC, a nonpartisan political organization, encourages informed and active participation in government, works to increase understanding of major political issues, and influences public policy through education and advocacy.
Section 2. Political Policy - LWVLC may take action on local governmental measures and policies in the public interest in conformity with the principles of the LWVUS. It shall not support or oppose any political party or any candidate.
Section 1. Eligibility - Any person who subscribes to the purposes and policy of the League shall be eligible for membership.
Section 2. Types of Membership -
A. Voting members: Persons at least 16 years of age who join the League shall be voting members of local Leagues, state Leagues, and of the LWVUS.
(1) those who live within an area of a local League may join that League or any other local League;
(2) those who reside outside the area of any local League may join a local League or shall be state members-at-large;
(3)those who have been members of the League for 50 years or more shall be life members excused from payment of dues.
B. Associate Members: All others who join the League shall be associate members.
Section 3. Voting Rights - LWVLC members in good standing (having paid their dues) shall be voting members.
Section 4. Inactivation - LWVLC members shall be inactivated for nonpayment of dues by a majority vote of the LWVLC Board.
Section 5. Payment of Dues - The cost of dues for the LWVLC may change from time to time, based on approval of the general membership at the annual meeting.
A. Based on approval by the membership, a household member is considered an associate member and pays half dues.
B. LWVLC has created a student membership cost at a reduced rate, determined from year to year based on approval of the membership.
C. LWVPA members-at-large pay dues directly LWVPA and are members of LWVUS but not LWVLC. This membership category allows those who reside ouside the area of any local League to participate in the League. It is intended that those who reside in Lancaster County shall be recruited to join the LWVLC rather than renew as a LWVPA member-at-large.
Board of Directors
Section 1. Number, Manner of Selection, and Term of Office - The Board of Directors shall consist of the officers of the League, NO FEWER THAN five elected Directors, and UP TO five appointed Directors. Elected Directors shall serve for a term of two years or until their successors have been elected and qualified, and shall take office immediately. The officers and elected Directors shall appoint such additional Directors, not exceeding five, as they deem necessary to carry on the work of the League. The term of office of the appointed Directors shall be one year and shall expire at the conclusion of the next Annual Meeting.
Section 2. Qualifications - Officers and Directors of this organization shall be voting members of the LWVLC.
Section 3. Vacancies - Any vacancy occurring in the Board of Directors by reason of the resignation, death, or disqualification of an officer or elected member may be filled until the next Annual Meeting by a majority vote of the remaining members of the Board of Directors. The Nominating Committee shall present nominees for unexpired terms of officers and elected Directors for election at the next Annual Meeting. Absence from three consecutive board meetings without a valid reason shall be deemed a resignation.
Section 4. Powers and Duties - The Board of Directors shall manage and supervise the business, affairs, and property of the organization, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the program as adopted by the national convention, the state convention, and the LWVLC Annual Meeting. The Board shall create and designate such special committees as it may deem necessary.
Section 5. Meetings - There shall be at least nine regular meetings of the Board of Directors annually. The President may call special meetings of the Board of Directors and shall call a special meeting upon the written request of five members of the Board.
Section 6. Quorum - A majority of the members of the Board of Directors shall constitute a quorum.
Section 1. Enumeration and Election of Officers - The officers of the LWVLC shall be a President, a Vice-President, a Secretary, and a Treasurer all of whom shall be elected for terms of two years by the general membership at an Annual Meeting. All officers except the Treasurer shall take office immediately following the Annual Meeting. The Treasurer shall take office on July 1.
Section 2. The President - The President shall preside at all meetings of the organization and of the Board of Directors. The President may, in absence or disability of the Treasurer, sign or endorse checks, drafts, or notes. The President shall be an ex-officio member of all committees except the Nominating Committee, shall have such usual powers of supervision and management as may pertain to the office of the president, and perform such other duties as may be designated by the Board. The President shall be the official spokesperson for the LWVLC, and may when appropriate, appoint a member to speak publicly on a specific issue.
Section 3. The Vice-President - The Vice-President shall, in the event of absence, disability, or death of the President, possess all the powers and perform all the duties of that office. In the event that the Vice-President is unable to serve in this capacity, the Board of Directors shall elect one of its members, or if none is available, a former Board member, to fill the vacancy. The Vice-President shall perform such other duties as the President and Board may designate.
Section 4. The Secretary - The Secretary shall keep minutes of all meetings of the League and of all meetings of the Board of Directors; shall notify all Officers and Directors of their election; shall sign, with the President, all contracts and other instruments when so authorized by the Board; and shall perform such other functions as may pertain to the office.
Section 5. The Treasurer - The Treasurer shall collect and receive all monies due; shall be the custodian of these monies, shall deposit them in a bank by the Board of Directors, and shall disburse the same only upon the order of the Board. The Treasurer shall present financial statements to the Board at their regular meetings and an annual report at the Annual Meeting. The books shall be audited by someone other than the Treasurer at the close of each fiscal year, and the auditor's report shall be presented to the Board.
Section 1. Fiscal Year - The fiscal year of LWVLC shall be from July 1 to June 30 of the following year.
Section 2. Dues - Annual dues shall be payable on July 1.
Section 3. Budget - A budget for the ensuring year shall be presented by the Board of Directors to the Annual Meeting for adoption. The budget shall include support for the work of the League as a whole.
Section 4. Budget Commmittee - A Budget Committee, which may include nonmembers, shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing year. The proposed budget shall be sent to all members in advance of the Annual Meeting. The Treasurer shall not be eligible to chair the Budget Committee.
Section 1. Membership Meetings - There shall be at least three meetings of the membership every year. Time and place shall be designated by the Board of Directors.
Section 2. Annual Meeting - An Annual Meeting shall be held within three months prior to the close of the fiscal year, the exact date to be determined by the Board of Directors. The Annual Meeting shall
a. adopt local program for the ensuing year
b. elect officers, Directors, and members of the Nominating Committee
c. adopt a budget
d. transact such other business as may properly come before it
Section 3. Quorum - The number of voting members present shall constitute a quorum at all meetings of the LWVLC.
Nominations and Elections
Section 1. Nominating Committee - The Nominating Committee shall consist of five members, two of whom shall be members of and be appointed by the Board of Directors. The Chair and two members, who shall not be members of the Board, shall be elected for a one (1) year term at the Annual Meeting. Nominations for these offices shall be made by the current Nominating Committee. Suggestions for nominations for officers and Directors may be sent to this committee by any voting member.
Section 2. Nominating Committee Report and Nominations from the Floor - The report of the Nominating Committee enumerating its nominations for officers, Directors, and members of the succeeding Nominating Committee shall be sent to all members one month before the date of the Annual Meeting. Immediately following the presentation of this report at the Annual Meeting, nominations may be made from the floor by any voting member provided the nominee has consented to be nominated.
Section 3. Elections - The election shall be by ballot unless there is only one nominee for each office and then a voice vote may be taken. A majority vote of voting members present and voting shall constitute an election. Absentee or proxy voting shall not be permitted. Should any elected member be unable to serve, the Board of Directors shall appoint a replacement.
Principles, Program, and Member Action
Section 1. Principles - The principles are concepts of government supported by the League. They are the authorization for the adoption of program and may be amended only by the national convention.
Section 2. Program - The program of the LWVLC shall consist of local governmental issues selected for appropriate study and action by members at the Annual Meeting. Program shall be determined using the following procedures:
a. The Board of Directors shall consider the recommendations sent in by the voting members six weeks prior to the Annual Meeting and shall formulate a proposed program.
b. The proposed program and non-recommended program suggestions shall be sent to all members one month before the Annual Meeting.
c. A majority vote of voting members present and voting at the Annual Meeting shall be required for adoption of each subject in the proposed program as presented to the Annual Meeting by the Board of Directors.
d. Recommendations for program submitted by members six weeks prior to the Annual Meeting but not recommended by the Board of Directors may be considered at the Annual Meeting provided that (1) members at the Annual Meeting order consideration by a majority vote and (2) members at the Annual Meeting adopt the item by a two-third vote.
e. Changes in program, in case of altered conditions, may be made provided that they are (1) submitted to the Board of Directors, (2) submitted to all members in writing, and (3) approved by two-thirds vote at the next general meeting.
Section 3. Member Action - Members will act in the name of the LWVLC only when authorized to do so by the Board of Directors of the LWVLC.
National Convention, State Convention, and Council
Section 1. National Convention - The Board of Directors at a meeting before the date on which the names of delegates must be sent to the national office shall select delegates to that convention up to the number allotted the LWVLC under the provisions of the bylaws of the LWVUS.
Section 2. State Convention - The Board of Directors at a meeting before the date on which the names of delegates must be sent to the state offices shall select delegates to that convention up to the number allotted the LWVLC under the provisions of the bylaws of the LWVPA.
Section 3. State Council - The Board of Directors at a meeting before the date on which names of delegates must be sent to the state office shall select delegates to that council up to the number allotted the LWVLC under the provisions of the bylaws of the LWVPA.
The rules contained in the latest edition of Robert's Rules of Order, govern the organization in all cases in which they are applicable and in which they are not inconsistent with these bylaws.
These bylaws may be amended by a two-third vote of the voting members present and voting at any regular membership meeting, provided the amendments were submitted to the membership in writing at least one month in advance of the meeting.
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